You may have heard the saying, “A place for everything, and everything in its place.” Well, that’s certainly true when it comes to storing sensitive documents. A good filing cabinet is an essential piece of office furniture for any business. But with so many different types of cabinets on the market, how do you know which one is right for you?
In this article, we will discuss the features of three different types of filing cabinets: lateral files, vertical files, and fireproof files. We’ll also give you some tips on how to choose the right cabinet for your needs.
Lateral Files
One type of filing cabinet that is often used for storing sensitive documents is the lateral file cabinet. These cabinets are wider than they are tall and use drawers that pull out from the sides of the unit. Lateral files come in several sizes, so they can accommodate small or large amounts of paperwork and other documents
One advantage of lateral files is that they provide easy access to all documents stored inside. Since the drawers open outwards rather than upwards, it is easier to access all levels without having to stand on a chair or ladder as you would with a vertical filing cabinet. The wide drawer design also makes it easier to view multiple items at once, allowing you to quickly find what you’re looking for without having to search through stacks of paperwork
Lateral files are also very secure and typically come equipped with locking mechanisms for each drawer. This helps prevent unauthorized access and keeps your important documents safe from theft or damage. Many models even offer fire-resistant construction, which further helps protect the contents from fire hazards like those caused by lightning strikes or electrical malfunctions
When storing sensitive documents in a lateral file cabinet, it’s important to make sure that you organize them correctly and keep track of where everything goes so that they can be easily found when needed. Additionally, make sure that your office space has an appropriate security system in place if these items are kept in an area accessible by non-employees or members of the public.
Vertical Files
Vertical files are also popular and offer more storage options than lateral files. They come in two basic designs—two-drawer (front-to-back) or four-drawer (side-to-side). The main advantage of vertical files is their smaller footprint, making them ideal for tight workspaces where every inch counts. In addition, they allow you to store multiple folders and documents without having to dig through piles of paperwork.
Fireproof Filing
Finally, fireproof filing cabinets are designed to protect important documents from heat, flames, and water damage. These cabinets are built with a combination of steel and insulation that can resist temperatures up to 1700°F (927°C). Fireproof files are particularly useful for businesses that require the storage of sensitive information such as tax forms or customer records.
When it comes time to choose a filing cabinet, consider your needs before making a decision. Consider factors such as the size of your office space, how much paperwork you need to store, and whether or not you need extra fire protection for your documents. With so many types of filing cabinets on the market, there is sure to be one that fits your needs. With the right cabinet, you can make sure that all of your documents stay organized and secure.
